The time has come to move your training programs forward into an interactive virtual classroom. But the big question is, what virtual classroom software is right for your goals?
As I’m sure you’ve come to realize, investment in virtual classrooms is very important for several reasons. It adds a more dynamic element to eLearning and on-demand learning. It helps companies achieve the power of training a global workforce. And it is also a significant investment in both a team’s time and budget. Therefore, making the right choice is critical.
So, you’ve put the research hat on to find THE BEST of the best! You’ve googled reviews and asked colleagues for recommendations, each source giving you a different platform to try out. And as your list narrows, you’ve come to the point where you are ready to reach out to your top contenders for the final stages of your big decision.
That’s right. It’s time to get demo-ing.
Seeing the application in action is arguably the most critical part of selecting a virtual classroom software. It helps you picture your courses and how engaging the content will be; what information you can report on; how your program might work overall; and how any of this might be impacted if a platform does not work how you intend to use it.
Demos are a fantastic way to get into the platform with a Product Expert:
However, knowing WHAT questions to ask to get the best platform for your team on the market can be challenging to pin down. Not asking the right questions can lead to an information-lacking demo, or worse, choosing the WRONG virtual classroom software.
Our product experts came together and asked themselves, “How can we help trainers get the most out of their virtual classroom software demos?”
With meaningful questions so important to the decision-making process, our team brought 20 years of demo-giving knowledge together to pin down the top items to ask during a virtual classroom demo. We believe that by asking these questions Trainers, Training Managers, and L&D Execs will make better use of their demo time and come out feeling better informed and confident in their decision.
No matter who you are talking with, be sure to ask these questions!
Note: Jump to the question that most interests you by clicking on it 😉
Demo started? Great! Here’s a question you’ll want to know right off the bat to make sure this platform can showcase your program and make it memorable above the rest:
Before a trainer ever sets foot, so to speak, in their virtual classroom, they will have a sizeable amount of work to do in terms of content preparation. This includes developing: presentation slides; content related to questions asked during the session; polls they may want to facilitate; and other ways they will engage learners.
All too often, little consideration is given the virtual setting itself. Designing a virtual classroom to facilitate learning is in many ways as critical as the above factors. Defining a virtual classroom space comes back to branding and customization, and just about any conversation related to virtual classrooms should start here.
“Most of the training managers I assist expect branding to be part of the platform they use. That’s why I stress to them the importance of considering customization options as well. Customization takes the experience to the next level.”
–Matt Drew, MeetingOne Product Expert
Branding is the simpler of the two categories. Most platforms we’ve seen allow users to add a company’s brand to the virtual classroom format. Maybe it’s the option to place a company logo in the top corner or as a background. Some allow menu bars and text colors to be refined to brand specifications. However it works out, branding reinforces the company’s presence in the virtual space. The result is a more professional, well-defined setting.
Customization is a very different matter. The idea behind customization is to shape the virtual classroom to meet training needs. And it involves rearranging the entire room format (if a trainer chooses to do so).
Customization is far less common. Providers like Skype for Business and GoToTraining are rather rigid. The chat, screenshare, and placement of webcams are fixed. For GoTo, polls are populated in slides.
Webex and Zoom are only slightly better. They allow you to minimize certain features (like chats) or introduce polls separate from the presentation. But this is customization in a very limited scope.
We’ve found that only Adobe Connect allows true customization. The entire virtual classroom, from top to bottom, left to right, can be formatted to a trainer’s needs. Each module in the virtual classroom (be it a chat, poll, or screen share) can be sized and moved. This allows trainers to build virtual classrooms that complement the material they are training on. It also provides exciting ways to stimulate engagement!
Think about this example: Concurrent polls. In Webex or Zoom, polls can only be run one at a time. In Adobe Connect, a trainer can place multiple polls side-by-side. Doing so increases engagement in a meaningful way.
Adobe Connect also features multiple Layouts in any given Virtual Classroom. (In fact, trainers can create as many Layouts as they could possibly want.) Each Layout can be shaped to the trainers need. One could feature only a screen share for lectures; only webcams for group discussions in another. A third could incorporate both and a chat for a blend of presentation, engagement, and collaboration!
These Layouts can be transitioned between to create a logically flowing training session. Here’s an example of transitioning between layouts from one of our webinars.
Adobe Connect’s customization is unrivaled. Watch the video example above.
Virtual classrooms and live online training thrive because of the engagement opportunities they present. You take them away, all you’re left with is the live taping of a future on-demand recording. That’s no fun.
“I always try to communicate with trainers the importance of engagement during online training. Studies show that people are more likely to retain information when they are engaged. You need a dynamic engagement feature set to drive that participation.”
–Kim Poulter, MeetingOne Product Expert
Engagement in the virtual classroom entails a large number of features. These features are designed to spark learner interactions. Chats, polls, file shares, and whiteboarding are the most common. When you ask a product specialist about their engagement features, be sure to nail down which features are truly geared to creating participation.
The simple fact is that all platforms are not created equal. Those geared toward screen sharing (Skype for Business in particular) often feature just a chat. Platforms focused on an immersive experience, like Adobe Connect, go as far as to provide custom features – explore Adobe Connect custom pods!
As noted above, polls are available in many platforms. Only, they are limited in the number that can be used at one time. Adobe Connect, on the other hand, allows for simultaneous polls (and chats), and these polls can be defined by three options: Multiple choice, short answer, or multiple answers.
File sharing is an unexpected challenge. Certain platforms simply don’t have a file share (Skype), while others make use of the chat to pass out documents. Nothing wrong with using the chat, but documents have the potential of getting buried during a discussion.
Adobe Connect features file sharing in a unique module, the File Share pod. Trainers can name the document they are sharing, and learners can click on it for an easy download.
Whiteboards provide an interesting engagement tool. They can be used for group collaboration, as learners can draw, write, or add shapes to a whiteboard.
The top two are Zoom and Adobe Connect. Both feature a robust number of drawing, shape, and text tools. Both allow users to select from an extensive range of colors to use.
Both also feature mirroring functionality for their annotation offering. A screen share can be paused and used to snapshot the image. A trainer can then open it up to the group and allow them the freedom to annotate as desired. These altered images can be exported as needed.
Adobe Connect takes this functionality a step further. Documents, such as PDFs, can be uploaded into the Screen Share Pod. Annotations can be made to the doc, which can then be exported, as well. Uploading is not available in Zoom.
(Uploading eliminates bandwidth annoyances related to screen sharing a document or file.)
Engagement tracking is critical to trainers. It provides the best resource for assessing the effectiveness of in-session delivery and the overall content quality. Engagement should entail any number of things: Activity in chats, responses to polls, selection of statuses, and so on.
Here’s the bad news: Many platforms are coming up short on this front. Some (Skype, again) do not offer engagement tracking of any kind. And the others (Zoom, GoTo, and Webex) have a limited representation of engagement. They score engagement based solely on how long the virtual classroom window is the primary window on a screen. What if someone falls asleep with the window open? That’s the ultimate form of disengagement, yet it won’t be accounted for in their calculus.
Here’s another place where Adobe Connect excels. Their engagement tracking incorporates a slew of factors. Yes, the time the virtual classroom is the primary open window counts. So too do mouse-clicks, status updates, sent chat messages, poll responses, and just about everything! Each has its own point total, so some interactions (like chats and polls) score higher than do mouse-clicks.
During sessions, trainers get a live look at their engagement with the “Engagement Dashboard.” The gauge shows how engagement is doing at any given time. This dashboard is hidden in the Presenter-Only Area. We love this tool for our webinars!
Critically, the engagement score of an individual will degrade the longer they are disengaged. This comes in handy because individual learner’s engagement scores are represented on the Attendee List. A green marker indicates high engagement; average engagement by yellow; and low engagement, red.
That sleeping participant? You’ll be able to ID them and call on them!
The engagement tracked in the room is reproduced in easy to understand graphs in post-event reporting. These reports also detail poll results and can be used to assess individuals’ level of participation. Coupled with course completion in an LMS, you get a detailed picture of learner engagement with courses.
Adobe Connect is the leader in engagement and engagement tracking.
Learners, more and more, are driving training. LMS providers are meeting this need by incorporating social learning functionality and discussion boards. In the online training space, group work and collaboration achieve a more learner-centric end.
“Collaboration has become a huge part of online training. People want more than lectures and PowerPoint slides. That’s why I emphasize the importance of integrating collaboration tools, like Breakout Rooms, into training sessions.”
–Kyle Slavin, MeetingOne Product Expert
When you talk to a product specialist about collaboration options, focus your questions on one primary feature: Breakout rooms. Breakout rooms are sub-spaces within the virtual classroom, each one separate from the main room but not in an entirely new space. They are ideal for group work and collaboration, allowing teams to discuss materials without the trainer’s immediate oversight.
During the demo, ask about breakout rooms. While in use, see how easy or hard is to open the separate spaces, and how quickly participants can be moved around. A Product Specialist should make this look easy. Be sure to figure out how many breakout rooms can be created. Skype for Business offers exactly zero. (Noticing a trend with SfB? Not quite ideal for training, is it?) Adobe Connect comes in at 20, and Zoom is the leader with 50.
The real difference between Zoom and Adobe Connect returns us to customization. While Zoom breakout rooms feature their normal set of features, Adobe Connect allows these separate spaces to be customized – just like the main room. What’s even better is that Adobe Connect breakout rooms can be prepared before a session and will continue to exist unaltered before, during, and after the session. This is because Adobe Connect rooms persist through time. (We’ll get more into persistency below.)
In the above example, we see a breakout room formatted to drive group collaboration by editing a document. The users were able to annotate the PDF. The same type of functionality is available for whiteboards and annotating slides.
When learner-driven training is central to a company’s goals, breakout rooms are the best option for collaboration!
Virtual classrooms can prove to be a wealth of information for trainers – after online training sessions end! Besides the engagement tracking we mentioned above, trainers can review poll responses, chats, notes, and file downloads. This will provide them an abundance of material to refine the course.
“Some of the most valuable insights a trainer will get come from the content generated in their room by participants. I encourage everyone I talk with to ask themselves how they plan to manage user-generated materials. Adobe Connect makes it easy.”
–Matt Drew, MeetingOne Product Expert
Before you invest in a platform at the center for your training, you probably will want to know what happens to all that content.
The challenge is that all of this content must be exported to be saved, on top of those annotated images from your screen share. GoTo, Webex, Zoom, Skype for Business, and all others – and we mean ALL – will “refresh” the room after you closeout. If you don’t have time to save all the data created in a room, there’s no going back to it. It will all simply be lost.
Adobe Connect is the exception here. As hinted at above, content created in Adobe Connect will remain in the room unaltered – forever. This relates primarily to the customizable layouts. The time you put into developing a virtual classroom in Adobe Connect won’t be lost after the session. And the content created by users (those chat and poll responses) will continue to exist, as well. All thanks to Adobe Connect’s persistency.
The other benefit of persistency is that it makes it easy to reuse a virtual classroom for multiple training sessions with various teams. Rather than have to upload and then re-upload polls and slides, the material from the first go-around will still be there. This helps trainers save time over the long haul!
Only Adobe Connect offers persistency inside virtual rooms. Its the functionality many of the trainers we work with can’t live without!
On-demand training has put a premium on video content. As a result, we see many trainers across industries use the recordings of their live online trainings in on-demand courses. It’s a great two-for-one play.
“The number of people I talk with who want to reuse recordings for on-demand courses goes up every year. I fall back on three things everyone should consider: Storage capacity, compatibility with mobile, and interactive functionality. Adobe Connect is the leader on all these fronts.”
–Kim Poulter, MeetingOne Product Expert
Any trainer who’s serious about integrating live online training into their eLearning program must ask virtual classroom providers about their recordings. Building out an archive of on-demand videos is only going to get more important with time.
The truth is, this is a pretty level playing ground. Just about every provider makes it easy to record live sessions as MP4s, and accessing those files later can be done from the admin hub. No sweat. What’s more important to learn about is the interactive side of recordings.
Not all recordings are interactive. Some are little more than glorified screen captures. GoTo doesn’t even record webcam feeds!
Zoom and Blue Jeans utilize an impressive feature that allows viewers to resize the webcam feed vs. screen share of the recording. Using a scale, a learner could choose to zoom all the way in on the screen share during lecture sections. When a group conversation comes up, that same person could make the webcam feeds focal. In my experience, this is a smart way to encourage learners to remain attentive during recordings.
If you know where I’m about to go, I’m sorry for being so repetitious. The fact is, Adobe Connect stands above everyone else on this front, too. Here are the highlights for the FLV format, unique to Connect:
Adobe Connect also offers the traditional MP4 format for recordings.
Don’t worry about running out of recording storage or having to buy more space (like you do with Zoom). Adobe Connect offers unlimited content storage out-of-the-box!
Lastly, also inquire about tracking capabilities around recordings. It’s pretty evident as to why you will want to track who’s viewed your recordings. If a platform doesn’t register who’s watched a recording, let alone tally the total number of views, it may not be the product for you.
The last 5 questions have covered the in-room functionality pertinent to virtual classroom software. With our final question, we’ll consider how virtual classroom software can impact your entire training program.
Our final question focuses on something important to trainers everywhere: How well can a solution scale? Maybe your company is growing, so adding on new employees is a regular occurrence. First of all, congrats. Secondly, understanding how well a platform can scale could be the ultimate deal-breaker. An inflexible solution can gum up an expanding training program and become a time-suck to a training team trying to manage it.
“Efficient, easy, and fast. Those are the expectations I hear from trainers when we talk about scaling up their training capacity. Nobody wants to be limited by the platform they use. That’s why I’m proud to stand behind a solution that can scale to any organization’s need, from mom-and-pop shops to multi-national companies.”
–Kyle Slavin, MeetingOne Product Expert
Let’s consider a few factors playing out in this equation:
Increased learner numbers impact class size and the number of courses that will need to be offered. From our experience, providers offer a range in terms of room capacity. Learn what a provider can offer you to exceed standard room capacities. Some offer room-boost packages. Some might be able to hook you up with a different license tier (typically a webinar license) for the occasional big event; others can make that a permanent part of your package.
As for increased courses, let’s also tie in the trainers factor. It may be the case you chose to bring on more folks to help out, or your existing team may need to do more work, more efficiently.
Most platforms give users a single room to work with. All courses will be facilitated in that room. Here’s one of those places where Adobe Connect differs itself. Trainers can create as many virtual classrooms as they need. Adobe Connect customization (as noted above) allows trainers to design virtual classrooms to their wants. They can then templatize these rooms for future, repeat use.
Content can be uploaded – in an unlimited capacity – into Adobe Connect’s admin hub. It can then be pulled from the hub into a trainer’s room, as needed. This eliminates possible confusion for preparing content prior to a training session. Many platforms only allow screen sharing of PowerPoint slides. Makes it all too easy to share the wrong presentation.
Trainers can name their various rooms and ID them with unique URLs that persist for multiple uses. Let’s imagine how this would work: A trainer could create three rooms for three different courses. They name each room to fit the course. Using the unique URL generated, they can schedule virtual classroom sessions into on-demand courses.
These various factors shorten the time-table required to get an online session up and running. Furthermore, it simplifies the trainer’s ability to deliver information to learners effectively.
In the long run, the best opportunities to scale up training reside with Adobe Connect. Other providers may try to convince you their price point will make the biggest difference. Adobe Connect helps trainers work more efficiently and effectively – and that will ultimately save you the most in time and money.
Sound investments are made when you have the right information! By keeping in mind the 6 questions outlined here, you will be in a better situation to engage product specialists the next time you demo virtual classroom software.
You can schedule a demo of this game-changing virtual classroom software with one of our product experts at a time convenient to you or your team! Tell us your goals, and we’ll show you how to achieve them with custom-tailored demo experiences.